BSCI factory audit operation guidelines process

1. Management methods

Appoint management representatives to supervise and implement the BSCI Code of Conduct and update relevant legal provisions

Regularly conduct BSCI training and promotion to all employees of the plant, and keep relevant records

Factories need to establish a risk assessment mechanism for the on-site safety and health environment to prevent work-related accidents.

The factory needs to produce a written policy describing social responsibility, especially against child labor, female employees, discrimination, forced labor, working hours, compensation, health and social facilities, safety, freedom of association and collective bargaining.

The factory needs to make a written commitment to employees, stating that it will comply with BSCI social responsibility requirements and local legal requirements. The written commitment needs to be posted in the local language along with the BSCI Code of Conduct in a place visible to all employees or attached to each employment contract.

If any subcontractors need to conduct BSCI social responsibility audits and retain evidence

Documentary evidence

The factory needs to keep copies of ID cards of all employees as age files. The factory needs to sign labor contracts with all employees when hiring, and provide employees with a copy of the labor contract, including temporary workers.

Employees' working hours records need to be fully retained. (Less to keep for 2 years)

The employee payroll needs to be kept for nearly 2 years

Retain relevant information on job training, chemical use training, machine use training, BSCI training, firefighting training, etc.

The factory needs to conduct annual inspections on boilers, pressure vessels, elevators, forklifts, etc., qualification certificates (electricians, electric welders, furnace workers, etc.), and business licenses

Keep the employee's leave of absence and work injury certificate, and if there is no work injury, the conclusion should be noted on the report, once a month.

The factory needs to conduct water quality testing on drinking water, dormitories and workshops are done separately, once a year, and keep the cleaning records of the water machine

Select an appropriate number of employees to arrange first aid training and obtain relevant certificates. (It is recommended to go to the Red Cross for training) It is recommended that 100 people have at least 2 first-aiders

The factory needs to obtain a pollutant discharge permit. (That is, if the factory has exhaust gas, waste water, waste residue, etc., environmental assessment is required)

And need to provide factory acceptance and fire protection certificate

The security contract must be accompanied by the scope of security duties

Provide a roster of employees, including: name, date of birth, time of entry, job position, etc.

operating hours

Normal working hours of employees are 40 hours/week, overtime work is 36 hours/month, overtime work does not exceed 12 hours per week, and daily overtime work does not exceed 3 hours

Overtime work on weekdays should be paid 150% of normal wages, overtime work on rest days should be paid 200% of normal wages, and overtime on statutory holidays should be paid 300% of normal wages.

Employees work for six consecutive days and need to provide one day off

The factory shall ensure that all employees use the work card or the get off work card within 15 minutes of the specified commuting time

If employees take up their break time for morning meetings, they need to be paid salary compensation

Evening shifts and national statutory holidays cannot be transferred, and overtime pay must be paid in accordance with regulations.

remuneration

The wages paid to employees must meet the lower local wage standard

Must not owe employee wages

The wage table needs to be correctly divided into columns with normal working hours, normal wages, overtime hours, and overtime wages. The salary form needs to be confirmed by the employee's signature. If the factory implements piece counting, the auditor will ask the factory to demonstrate the calculation process on the day of the inspection. And it is necessary to provide the total number of wages (including overtime difference) paid to all employees last month

Need to issue pay slips to employees

Paid maternity leave for female employees should be provided.

Employees should enjoy paid annual leave, statutory holiday (11 days) wages, and pay for work stoppage.

The factory needs to provide each employee with five types of social insurance. (If there is a national red-head document or social security approval or social security annual inspection certificate, it can be purchased in proportion or according to regulations), commercial insurance cannot replace social security.

The wages of resigned employees should be paid on the same day. (It can also be paid within the grace period set by the local labor bureau.

Child labor/young labor

Child labor: younger than 16 years old; juvenile labor: 16-18 years old.

Prohibition of child labor

The use of underage workers requires regular physical examinations and registration at the labor department.

Minor workers are advised not to work overtime at night and work in hazardous positions such as poisonous and harmful. Do not work between 10pm and 6am.

Forced labor/Prisoner labor/Disciplinary measures

Employees should have the right to ask for leave, resign, and voluntarily work overtime

No prisoner labor

The factory cannot use disciplinary fines as a punishment.

Factory uniforms and badges should be issued free of charge, no deposits should be received, and identification documents should not be seized.

Chemicals

The chemicals used need to obtain material safety data sheets. And post it in the place of use and storage.

The distribution, use and disposal of chemicals should be recorded.

For employees working in toxic and hazardous positions, they must be provided with an annual physical examination. (Including the use of chemicals and loud noise employees)

other

On the day of the inspection, each employee must be equipped with a badge

2. On-site aspects (including: workshop, dining hall, dormitory, toilet, bathroom, etc.)

Fire fighting

aspect

The factory needs to install an automatic fire alarm system. (Requires standby power)

The fire extinguisher needs to be hung or placed in a special box. Fire extinguishing equipment needs to be easily accessible. The fire extinguisher needs to identify its location. Hanging height: the distance from the ground should be higher than 80cm, or the total height

Mark visible ground escape instruction lines and post escape evacuation maps.

The workshop needs ample exports. Emergency exits need to be easy to enter and cannot be blocked. The factory area needs to install sufficient exit signs (safe exit signs).

Sufficient emergency lights need to be installed in the factory

Fire and escape drills need to be held at least twice a year and recorded. (Workshop and dormitory must be done separately)

The door of the room with 10 workers should always be opened or pushed open

Chemical use

If there is a large amount of chemicals, a chemical warehouse must be established, and an eyewash station should be installed in the place where the chemicals are used.

Large-volume chemicals require a second container. Material safety data sheets are required where chemicals are stored and used. Empty chemical containers need to be placed in a safe and covered place.

Work

condition

The production plant needs to be well covered and regularly inspected

The factory needs to provide employees with adequate personal protective equipment, such as eye masks, respirators, rubber gloves and earplugs

It is necessary to stick relevant warning signs on the positions that need to be equipped with labor protection supplies

To use the machine, paste "Operation Guide"

The rotating shaft or fan or flywheel part of the production equipment needs to be equipped with a protective cover.

Large-scale electronic control equipment needs to be equipped with inner and outer covers, and switches need to be marked. And paste the voltage warning sign

Steam boilers should not be near dormitories, emergency exits, escape routes and stairs. They should be locked and only accessible to authorized employees. Regular maintenance and annual inspections should be carried out.

For those with powder spraying workshop and vulcanization process, air assessment is required

dormitory

The dormitory should have at least one medicine cabinet.

The dormitory needs to install emergency lights and post a plane escape plan.

The dormitory needs to install a fire alarm system. The fire extinguisher in the dormitory needs to be marked with its location.

The dormitory or lounge cannot be in the same building as the workshop and warehouse

Health/welfare benefits

The factory needs to install privacy doors in toilets and bathing rooms. Toilets need soap and toilet paper.

Number of toilets: toilet compartment: male: 4 compartments/100 people, an increase of 50 people plus one compartment; female: 5 compartments/100 people, an increase of 35 people plus one compartment

The factory needs to build an emergency room.

The factory needs to have measures to provide medical first aid in an emergency.

The factory needs to provide first aid training to designated employees. (Go to the hospital or be trained by a factory doctor with a medical qualification certificate)

First aid medicine is needed at the work site. (A list of medicines must be affixed to the first aid kit and the phone number of personnel who have received first aid training)

other

Set up a suggestion box to collect employee opinions

Install complete handrails for more than 4 steps or 30 inches high stairs

3. Staff interviews

Randomly inspect workers in the workshop to talk in a room, and the person in charge of the factory cannot be present to monitor the situation.

The auditor will pay special attention to young-looking workers, and will check their personnel data and contracts to verify whether they are child labor or underage labor.

The interview content generally revolves around the treatment of employees and the policies the factory implements on them.

4. Part C

It is recommended that the senior management of the factory clarify the company's policy on social responsibility and labor conditions to employees.

It is recommended that the factory ensure that all levels of the organization understand and implement the requirements of the SA8000 standard.

It is recommended that higher management regularly check the requirements of the SA8000 standard or other requirements agreed by the company to review whether the company's policies, procedures and performance are adequate and sustainable.

It is recommended that the factory make appropriate revisions and improvements to the system.

It is recommended that factories establish and maintain appropriate procedures to hire sub-contractor suppliers and sub-suppliers based on their ability to meet the requirements of the SA8000 standard.

It is recommended that the company keep proper records of subcontractor suppliers and subsuppliers' commitment to social responsibility.

It is recommended that the factory establish a system to monitor whether the social responsibility performance of sub-contractor suppliers and sub-suppliers complies with the requirements of the SA8000 standard.

It is recommended that the factory retain reasonable evidence to prove that the sub-contractor suppliers and sub-suppliers continue to improve to meet the requirements of the SA8000 standard.

It is recommended that the wages paid by the factory are sufficient to cover the basic needs of the employees' daily life and allow the employees to get some disposable income.

It is recommended that the factory establish and document policies and procedures related to the elimination of child labor, and strive to maintain and effectively communicate with employees and other stakeholders on this issue.

It is recommended that the factory establish and maintain a set of procedures to regularly communicate with all stakeholders on the performance required by the SA8000 standard, including, but not limited to, the results of management reviews and monitoring activities.